MYLOR BRIDGE BOWLING CLUB – CONSTITUTION
1.The Club shall be called The Mylor Bridge Bowling Club (hereafter called the Club) with grounds and premises at Rosemary Green, Passage Hill, Mylor Bridge, Falmouth in the County of Cornwall and shall be affiliated to Bowls England, Bowls Cornwall and The Cornwall County Short Mat Association.
The objects of the Club shall be: –
1. To provide facilities for and to promote, safeguard and foster the level green game of bowls in Mylor Bridge.
2. To adopt and enforce the laws of that game as laid down from time to time by Bowls England and the Crystal Laws of the sport. All matches shall be played in accordance with the Laws of the Game as approved by Bowls England. The Club and its members shall as a condition of affiliation to Bowls England, always and in all respects, conform to and be bound by the rules of Bowls England.
1. To promote, safeguard and foster the game of Carpet bowls, indoors within the premises of Rosemary Green.
4. To adopt and enforce the Rules of Carpet bowls as laid down from time to time by the Falmouth & Camborne Carpet Bowls League so long as the club remains a member of that organisation.
1. To promote, safeguard and foster the game of Short Mat bowls, indoors within the premises of Rosemary Green
1. To adopt and enforce the Rules of Short Mat bowls, as laid down from time to time by The English County Short Mat Bowls Association.
7. To promote, safeguard and foster the provision of opportunities for social intercourse and refreshments for the benefits of its members.
8. To ensure the protection of young persons and vulnerable adults by the Adoption and adherence of the Children and Vulnerable Adult Protection Policy (Safeguarding Policy) of: –
(a) Bowls England
(b) The English Short Mat Bowling Association
(c) The English Indoor Bowling Association Ltd. (for games played on full size Indoor greens away from home),
where the policy is the same for all three associations and approved by the Bowls Development Alliance.
9.The appointment of a Child Protection Officer where possible.
10. A review of the Club adherence to that policy to take place at the first meeting of the Club Executive after the Annual General Meeting.
11. It is Club policy to note and observe any current legislation (where applicable) that affects the Club or its members. These include: – Anti-Doping, Children and Vulnerable Adults, Discrimination, Equal Opportunities, Human Rights, Health and Safety, Insurance, Misconduct, Suspension and Exclusion of Members.
1. The affairs of the Club shall be managed by an Executive Committee (hereafter called the Executive) to administer the day to day running of the Club to the benefit of the Club members and shall be comprised of: –
THE OFFICERS: The President, Chairman/Chairlady, Hon. Secretary, Hon. Treasurer, Hon. Match Secretary, Men’s Section Captain, Ladies Section Captain, who shall be Male or Female Members.
COMMITTEE: Ladies Secretary, Housekeeper, Green-keeper, one female and one male member.
2. The Executive shall have responsibility to keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by members and should be examined by the appointed account examiner before every Annual General Meeting. The Club shall maintain a bank current account and any other account as determined by the Executive. These accounts shall be operative on the signature of any 2 of the following officers: Chairman/Chairlady, Treasurer or Secretary.
3. Each member of the Executive shall have one vote. The Chairman/Chairlady
shall have an additional casting vote whenever required in the event of a tied result.
4. Meetings of the Executive shall be held as often as the business of the Club demands.
5. The Executive may appoint sub-committees as may be considered necessary to assist in the management of the general affairs of the Club.
6. The Executive shall have the power to fill at any time a vacancy among the Officers or Committee Members. Any such Officer or Member so appointed shall hold office only until the next Annual General Meeting.
7. No member shall be eligible for election to the Executive until such member has been a Full Member for at least two calendar years.
8. The Executive shall have the power to co-opt additional members of the Club to the Executive as it considers necessary. Co-opted members shall not be entitled to vote on the Executive but shall act in an advisory capacity only.
9. All resignations from the Executive shall be in writing.
10. No Officer shall hold more than one Office at any one time-except in exceptional circumstances.
11. Notice of all Executive meetings, except an Emergency Meeting, shall be given to all members entitled to attend at least seven days prior to the date of the meeting, stating date, time and venue together with details (agenda) of the business to be conducted.
12. A quorum of the Executive shall consist of five members.
13. From the Officers and other Members of the Executive appointed at the Annual General Meeting, the Chairman/Chairlady shall be empowered to call an Emergency Executive Meeting, providing that all committee members have been informed of the date and time of such a meeting but subsequently are unavailable a quorum of five Executive members have the authority to deal with urgent matters on condition that the business cannot wait until a full meeting of the Executive.
14. The Executive shall be empowered to deal with all matters arising in the interval between Annual General Meetings, except matters which involve alteration to the Constitution which shall be invested only in the Annual General Meeting or a Special General Meeting convened for the purpose.
1 There shall be at least four Trustees of the Club who shall be appointed from time to time as necessary by the existing Trustees in agreement of the Committee of the Club, preferably from among Full or Honorary Members who are willing to be so appointed.
2 A Trustee may hold office indefinitely, until they resign by notice in writing given to the other trustees and the Committee, are removed from office or until they die.
3 All the property of the Club, including land and investments, shall be held by the Trustees for the time being, in their own names so far as it is necessary and practicable, on trust for the use and benefit of the Club. In the event of the death, resignation, or removal from office of a Trustee, the Trustees shall nominate a new Trustee in their place, and shall as soon as possible instruct the Committee take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustees as constituted after such nomination.
4 The Trustees shall in all respects act, regarding any property of the Club held by them, in accordance with the directions of the Committee and shall have power to sell, lease, mortgage or pledge any Club property so held for raising or borrowing money for the benefit of the Club in compliance with the Committee’s directions (which shall be duly recorded in the Minutes of the proceedings of the Committee) but no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.
5 The Trustees shall be effectually indemnified by the members of the Club out of the assets of the Club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties or relation to any property of the Club vested in them, or in relation to any legal proceedings, or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
6 Trustees must be aware that the Beneficiaries of the club are Full & Life members only as per the Trust documents.
1. Full membership shall be open to both men and women regardless of race, age, gender, sexual orientation, religious belief or ability who fully complete the application form and have the support of two Full Members of the Club who shall respectively propose and second the application.
2. The application form shall be sent to the Secretary who will display the form on the Club notice board for a period of at least two weeks. Applicants for membership shall be elected by a majority vote of the Executive Committee at its next meeting. Should the two week display of the application form not have expired at the time of the next meeting then the Executive Committee may, at its discretion, approve the application in principle. If during the subsequent completion of the two weeks of display no Full Member of Mylor Bowling Club has lodged an objection to the application, then at the expiry of the two weeks of display the applicant shall be considered to have been elected to membership. In the event that an objection is lodged during that period then the application will be deferred until the next meeting of the Executive Committee whereupon a final decision will be declared. The applicant until elected, shall not be entitled to any privileges of the Club except at the discretion of and with the express permission of the Executive.
3. On election to membership all applicants will be advised by the Secretary and must pay the Entrance fee and Annual Subscription (as required) within Fourteen days. Failure to do so may result in cancellation of membership.
4. A list of members shall be kept on the Club premises for inspection at all times.
5. The Club shall be open to all members between the hours of 09.00 a.m. and 11.00 p.m. on each day provided that the Committee have the power to extend these hours for any specific reason.
6. Members shall at all times uphold the dignity and honour of the Club and in
Competition with other clubs endeavour towards a successful conclusion.
7. Junior Membership: Persons under the age of eighteen may apply for membership as a Junior Member. Such membership shall be conditional upon completion and signature of a Consent Form for Parents/Carers which will be retained in confidence by the Club.
• They shall not be supplied with or consume intoxicating liquor.
• When visiting the clubhouse and green, a Junior Member must be accompanied by and be the responsibility of a Full Member.
• There shall be no subscription levied for any Junior Member.
• Upon attaining the age of eighteen years, Junior Members shall be transferred to Full Membership on payment of the Full Membership fees.
8. Life Membership; Honorary Life Members shall be elected at the Annual General Meeting. An Elected Life Member shall thereafter enjoy the benefits and rights of a Full Member without the requirement of paying the annual subscription.
Nominations for Life Membership may be made by any Full Member of the Club who shall submit such nominations to the Executive 28 days before the Annual General Meeting.
6. FEES & SUBSCRIPTIONS
1. The Club’s Financial Year shall commence on the 1st September.
2. The Joining Fee and Annual Subscription shall be determined at the A.G.M.
3. The Annual subscription shall be due on the 1st November and shall be paid no later than the 30th November. Any member not paying his/her annual subscription by the 30th November shall cease to be a member of the Club, and will be required to make a fresh application for membership, whereupon if elected, he or she will be required to pay the full annual subscription plus the joining fee, if applicable, within 14 days of notification.
4. Any candidate whose application to join the Club is approved at the July or August meeting of the Executive, shall be required to pay only half of the Annual Subscription for that year, plus the joining fee, if applicable. Any candidate, whose application is approved at the September meeting of the Executive shall be required to pay the joining fee only, if applicable.
5. Green fees and any other charges for visitors and guests to be determined by the Executive.
7. GUESTS & VISITORS
1. Any member shall be entitled to invite guests to the Club. The member introducing such guests, shall record the details in the register of guests book kept at the clubhouse and pay any fee that may be required.
2. No member shall introduce more than two guests at any one time.
3. Where the full members are paying a charge over and above their subscription for a special event, then any guest attending shall pay the same charge.
4. Except by specific invitation of the Chairman/Chairlady or Secretary, no guest may be present in the Club when any meeting of the members is being held. Any guest so invited may speak at said meeting but have no voting rights.
5. Any guest may only attend the Club, except for a meeting as described in para 4 on 12 occasions in one calendar year.
6. Persons attending Club who are not members or guests shall be deemed to be visitors. Visitors who attend the Club other than at request of the Club or in support of a visiting team, shall not have use of the bar facilities.
8. ANNUAL AND SPECIAL GENERAL MEETING
1. The Annual General Meeting of the Club shall take place each year in the month of October.
2. Notice of the Annual General Meeting shall be sent to all members of the Club Not less than TWENTY-EIGHT clear days prior to the date of the meeting, stating the time, date and venue together with the agenda.
3. The quorum at any General Meeting shall be one quarter of the number of full members of the Club.
4. Written notice of the terms of any proposed alteration to the Constitution of the Club shall be given by the 31st August each year to the secretary who shall thereafter give notice of the proposed alteration in the agenda of the business to be conducted at the Annual General Meeting.
5. The purpose of the Annual General Meeting (at which only FULL members shall be entitled to vote): –
(a) To read and confirm the accuracy of the Minutes of the previous Annual General Meeting and any General Meeting held since the last A.G.M.
(b) The presentation and acceptance of the Audited Accounts and Balance Sheet of the past financial year ending 31st August.
(c) To receive reports of the activities of the past year.
(d) The Election of the Officers and Members of the Executive Committee in accordance with the Constitution.
(e) To appoint Auditors.
(f) A copy of the Audited Accounts shall be displayed on the Club notice board at least SEVEN days prior to the date of the Annual General Meeting and copies shall be available to every member at the A.G.M.
(g) To consider and resolve matters recommended by the Executive or proposed by a member as in paragraph 7 (4) above.
6. A Special General Meeting shall be convened only in the following circumstances:
(a) At the request of a simple majority of the Executive who have confirmed the cause, a requisition having been lodged before it, that clearly state the nature of the matter and why it cannot wait until the next Annual General Meeting.
(b) In consequence of a special requisition signed by one fifth of the full members of the Club or thirty members, whichever is the lesser number and delivered to the Secretary. Any meeting called as a result of such a requisition shall be held within TWENTY days upon receipt of such requisition. The business of the meeting shall be confined solely to the matters referred to in the requisition.
7. The Secretary shall, at least FOURTEEN days prior to any Special General Meeting send a notice to every full member of the Club (at the address recorded at the time in the Club’s records) stating the date, time and venue together with details of the business to be conducted.
8. The quorum for a Special General Meeting shall be one quarter of the Full
Members of the Club.
9. ELECTION OF PRESIDENT AND OTHER OFFICERS
1. At each Annual General Meeting there shall be elected a President, Chairman/Chairlady,
Hon. Secretary, Hon Treasurer, Hon. Match Secretary, Men’s Section Captain, Ladies Section Captain. In addition to the Officers, a Ladies Secretary, Housekeeper, Green-keeper plus TWO Committee members (preferably, ONE Male and ONE Female).
2. All elections for Club Officers and Members of the Executive shall be carried out annually by secret ballot at the Annual General Meeting and all Full and Life Members present, shall be entitled to vote for candidates for each position.
1. The Chairman/Chairlady of the Club shall preside at all meetings. In the absence of the Chairman/Chairlady, the Chair shall be taken by the President or as proposed by the Secretary with the approval of the member’s present.
2. All ballots of the Executive, its Sub-Committees and General and Section Meetings shall be decided, without exception, by way of a simple majority unless otherwise stated in the constitution. The Chairman/Chairlady having an additional casting vote in the event of there being no result after a full ballot. Only Full and Life members present at any meeting shall be eligible to vote and each shall have one vote.
3. No member, in absentia, shall be allowed to cast a vote by proxy in a ballot at any meeting.
1. All disciplinary matters within this Club will be dealt with under the relevant Disciplinary rules of the appropriate Governing Body under which the matter arose.
2. To ensure full and fair hearings in any dispute all matters arising will be dealt with as per paragraph 1 above.
1. The Executive shall have the power to make by-laws, consistent with the Constitution of the Club and to repeal or amend such by-laws as they deem necessary. All such by-laws shall be binding upon members until they are repealed by the Executive or by a resolution of the members of the Club in a General Meeting.
2. Any member may, by writing to the Club Secretary, request the Executive Committee consider creating a by-law or make changes to the existing by-laws. Such member shall include the number of the by-law (if relevant), the change required and the reason for the change or circumstances that warrant the creation of a by-law.
3. The creation of a by-law by the Executive or any changes made to the by-laws must be displayed on the Club notice board within 7 days of the change being made.
13. THE BAR
1. The Executive shall have the authority to apply to the Licensing Authority for a Premises Licence for the sale of intoxicating liquor and apply for any variation or extension to Licensable Activities. The supply and consumption of intoxicating liquor shall be permitted only within the hours shown on the Club Premises Certificate.
2. The purchase for the Club and the supply by the Club of intoxicating liquor shall be at the discretion of the Bar Manager appointed by the Executive for that purpose.
3. Members of visiting bowling teams participating in matches and their supporters may be admitted to the Club premises and purchase and consume intoxicating liquor (having attained the age of eighteen years).
4. No person shall at any time be entitled to receive at the expense of the club (or any member thereof) any commission, percentage or similar payment on or with reference to purchase of intoxicating liquor by the Club, nor any person, directly or indirectly, derive any benefits from the supply of intoxicating liquor by or on behalf of the Club to members or guests, apart from any benefit accruing to the Club as a whole and apart also from any benefit which a person derives indirectly by reason of supply, giving rise to or contributing to a general gain from carrying on the business of the Club.
14. DISSOLUTION OF THE CLUB
1. The Club shall only be dissolved by resolution passed by FIVE-SIXTHS of the members present and voting at a Special General Meeting called for considering such dissolution.
2. Following a vote by Club members at an SGM the management committee will inform the Trustees to wind the club up and realise all the assets, ensuring, that they, the Trustees achieve the best possible result.
3. When all the assets have been realised, the assets will then be divided equally between all those remaining Full and Life members who have been Full and Life members for the Three years before the date of the SGM for dissolution.
15. ALTERATION TO THIS CONSTITUTION
1. No alteration, deletion or addition to this Constitution shall be made except by a resolution by the Executive carried by a simple majority of the full membership present at the Annual General or Special Meeting, notice of which shall have contained particulars of the proposed alteration.
2. A full copy of the amended Constitution shall be lodged with the Licensing Authority following any alteration being made.
16. INDEMNITY CLAUSE
Each Member of the Club shall (to the extent that such person is not entitled to recover under any other policy of insurance) be entitled to be indemnified out of Club funds available to the Club which may lawfully be so applied against all costs, expenses and liabilities whatsoever incurred by such person in the proper execution and discharge of duties undertaken on behalf of the Club arising there from or incurred in good faith in the purported discharge of such duties. Save in any such case where any such costs, expenses and liabilities arise in connection with any negligence, default, breach of duty or breach of trust and provided that any such member so indemnified has been properly authorised in relation to the duties undertaken on behalf of the Club by the Executive.
09/08/17 D.C. Shermon Hon Sec.